Project management

Projects depend on good project management to translate business plans into reality.  Some groups decide to manage individual projects themselves, or to set up sub committees for specific tasks, others appoint a project manager, all reporting back to the chairperson.  It will be their responsibility to translate the group’s idea into reality, bringing it in on budget and on time, within allocated resources.

Tasks of Project management

  • ensures a project comes in on budget using planned resources
  • carries out necessary feasibility studies and community appraisals 
  • sees success outcomes reached more quickly using less resources
  • tests methods
  • undertakes training
  • ensures adequate communication between those involved in the project/organisation and ensuring everyone is aware of the plan and their role individually and as a team
  • hold meetings on a regular basis
  • ensures strategic goals are achieved
  • identifies risks and work towards resolving them or changing methods to achieve success.  Adopting risk management principles can help reduce risk
  • implements Quality Management processes and procedures


Good communication is essential in project management.  You should establish at the onset of your project exactly what type and level of information the various people involved in your project need and when they should have it. This includes:-

  • the management committee
  • professional advisers
  • contractors
  • funders
  • local authorities
  • the press
  • local community
  • other stakeholders

Appoint someone in your group to take responsibility for compiling and producing the information and for disseminating it.  Decide on methods of dissemination, these might include:-

  • minutes
  • press releases
  • reports
  • newsletters
  • posters
  • leaflets
  • letter
  • phone calls
  • email

Other Community Toolkit Topics to look at:

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Last Updated 05/02/2013 11:07